Last updated: 11 October 2026
1. Who we are
Clever Tutors Ltd (company number ) is responsible for your personal information. You can contact us about anything in this notice at .
2. What we collect
- About you: your name, email address, phone number and country.
- About your child: their first name, school year, target schools or exams, and information about their learning and progress, such as readiness checks, marked work and reports.
- Additional needs: any information you choose to tell us about your child's additional learning needs, which we use only to support their learning.
- Payments: handled by Stripe. We see your name, email and what you bought, but never your full card details.
- Messages: anything you send us through our forms or by email.
3. How we use it, and why
- To provide lessons: booking, teaching, marking, reports and contacting you about lessons. We need this to carry out our agreement with you.
- To take payments and keep accounts: because the law requires us to keep financial records.
- To answer enquiries: because we have a legitimate interest in responding to you.
- To send occasional news and offers: only if you have agreed. You can unsubscribe at any time.
- To keep children safe: we may share information if we have a safeguarding concern, where the law allows or requires it.
4. Who we share it with
We never sell your information. We share it only with the services we use to run CleverTutors:
- Stripe, for payments
- Calendly, for booking consultations
- Zoom or Google Meet, for live lessons
- Netlify, which hosts this website and receives our contact forms
- Our email and messaging providers
Some of these companies store data outside the UK. Where they do, they use legal safeguards approved under UK data protection law.
5. How long we keep it
- Learning records and contact details: up to two years after your child's last lesson.
- Payment and accounting records: six years, as UK law requires.
- Enquiries from families who don't enrol: up to 12 months.
6. Lesson recordings
We do not record lessons unless every family in the session has given written consent. If a recording is made, it is used only for the purpose agreed and deleted afterwards.
7. Your rights
You can ask to see the information we hold about you or your child, ask us to correct or delete it, object to how we use it, or ask us to stop using it for marketing. Email and we will reply within one month.
If you are unhappy with how we have handled your information, you can complain to the Information Commissioner's Office at ico.org.uk.
8. Cookies
This website does not use tracking or advertising cookies. It loads fonts from Google Fonts and some images from Unsplash, which means those services receive your device's IP address when you visit.
9. Changes to this notice
We will update this notice if the way we use information changes, and show the date of the latest version at the top.